1.  Reporting Suspected Fraud - In accordance with 5 C.F.R. 2635.101(b)(11), Standards of Ethical Conduct for Employees of the Executive Branch, DCMA employees shall report the discovery of any instance that indicates the possibility of fraud or other irregularity by a contractor. Within DCMA, employees shall notify the CIC (MAP), with supervisors and investigative agencies notified as appropriate. If desired, employees may report anonymously through the FraudNET eTOOLS application. When reporting suspected misconduct, DCMA employees should attempt to identify what contractor provided the suspect information, product or service; a summary of the suspected fraud; and when the suspect information or product was provided for a Government contract or how the suspect activity affects Government contracts.

2.  Annual Fraud Awareness Training - Commanders shall ensure that annual Fraud Awareness Training is provided to employees on a fiscal year basis. To assist in this process, the CIC will provide annual fraud awareness training to all Acquisition Corps employees in order to maintain and enhance their ability to detect and report suspected fraud, and publicize "Red Flag" indicators on the Center's web page.

3.  Managing Contracts Affected by a Fraud Investigation 

   3.1. Routine contract management should continue during an investigation, as long as it does not adversely affect the issues under review. DCMA personnel should coordinate with the CIC on any contract management activity that might impact the investigation.  Particular attention should be made to contract modifications and requests for waivers on contracts under investigation, as should process or product audits at contractors being investigated for non-conforming products.
    3.2. During the course of any investigation, DCMA employees shall cooperate with investigators and legal counsel by providing documents and information available through their normal contract management duties in accordance with DODD 5106.01.  Investigator's requests for information that is not available through performance of routine contract management should be referred to the CIC, as should requests for information from non-government sources. 
    3.3. A pending investigation does not necessarily preclude some contract remedies such as withholding progress payments, issuing Corrective Action Requests, etc.  DCMA personnel should continue to consider appropriate contractual and administrative remedies, but should coordinate these actions with local counsel or the CIC prior to initiation.
    3.4. Information regarding the existence or details of any on-going investigation can be shared with other Government employees, but only on a need-to-know basis.  Such information shall NOT be disclosed to non-government personnel without the prior consent of the investigators or CIC Counsel.

• Certifications Title (use for situations such as commodity specific inspections or requiring a warranted individual) and Frequency (how often must the certification be updated) - the certification title would be linked to specifics of the certification method
• Example - Non-Destructive Testing - 3/5 years

• 5 C.F.R. 2635.101(b)(11), Standards of Ethical Conduct for Employees of the Executive Branch
• FAR 3, and DFARS 203, Improper Business Practices and Personal Conflicts of Interest
• DoD Instruction 7050.5, Coordination of Remedies for Fraud and Corruption Related to Procurement Activities
• DoD Instruction 5505.2, Criminal Investigations of Fraud Offenses
• Preventing Fraud in Federal Contracting (INFORMATION)

• Process Indicator/s:
  • Through training and other efforts, CIC Counsel will aim to maintain the percentage of DCMA referrals to open cases in any given year at 33%.
• Workload Indicator/s:
  • [Title of the indicator]
• Resource Indicator/s:
  • [Title of the indicator]
• Supplier Indicator/s:
  • [Title of the indicator]

• CIC Webpage

• CIC Portal