LISTING OF MOCAS REMARKS, CODES AND PROVISIONS
R9 Remarks may be considered standard or nonstandard.  The use of standard coded remarks is mandatory and is based upon contract clauses/administration requirements.  DFAS is initially responsible for inputting all remarks except R-22, R-46, and R-56 which are input by the Contract Administrator and R55 which is input by the property administrator, and R63 by the Engineer/ACO.  These coded remarks assist the Government in tracking certain suspenses (due dates for reports) and documenting completed actions.
R9 Remarks R9 Remarks
01 NON-DOD REIMBURSEMENT CONTRACTS 70 DLA ODO
02 PATENT RIGHTS REPORT 71 OPR SERVICES
03 SPECIAL TOOLING REPORT DUE 72 OPR CONTRACTOR
04 SPARES PROVISIONING 73 OPR DCMA
05 QUANTITY OPTIONS EXPIRE 74 OPR DCAA
06 UNPRICED ORDER 75 OPR DFAS
07 ACO DUTY FREE ENTRY NOTIFICATION CMPL 79 TACTICAL SOURCING PILOT TEST
08 DEMIL CLAUSE REQ FOR FINAL PAYMENT 80 INDUSTRIAL PLANT EQUIPMENT
09 TERMINATES FOR D OR C 82 PHYS CMPLT BY 9/30/04, NOT CLOSED
10 NAT INDUSTRIES - BLIND 83 WILL CLOSE NLT 9/30/04
11 NAT INDUSTRIES - SEVERELY HANDICAPPED 84 SIGNIFICANT PERFORMANCE AFTER 9/30/04
12 FEDERAL PRISONS INDUSTRIES 90 ADDITIVE CLIN
13 GUAR MAX SHIP WGT/FOB ORIG/MIN SIZE 91 AWAIT FINAL RECON BY DCMA ON OBLIG
14 DATA ITEM DESCRIPTION (DID) 92 COMPLETED BY ACO, AWAITING FINAL RECON
15 NEGOTIATED CONTRACT 93 NEGOTIATED SETTLEMENT IS REQUIRED
16 DATE FINANCIAL REPORT REQUIRED 94 PAYMENT ADJUSTMENT BY DFAS
17 PROG RPT DD375 DUE FROM CONTRACTOR 95 UNSETTLED FINAL OVERHEAD RATES
18 DATE NEXT FPI/FPR QTLY STMT DUE 96 OPEN PATENT ISSUE
19   97 UNSETTLED LEGAL ISSUE
20 COST ACCOUNTING STANDARDS CLAUSE 98 COMPLETE TERM, NOT CLSD BY 9/30/04
21 NASA NEW TECHNOLOGY REPORT REQUIRED 99 SPECIAL CIRCUMSTANCE, ACO NTBK REMARK
22 OCEAN VESSELS WILL BE USED AB ANTIFRICTION BEARINGS
23 NOTICE OF AWARD - HC REQUIRED BV BEST VALUE BUYING AT DISC
25 FOREIGN MILITARY SALES D9 PROSUP CONTRACT
26 QUANTITY VARIATION DS DESERT SHIELD
27 SBA (8A) CONTRACT PA ENG & DSN MGT/MIL-STD-499/1521
28 SPECIAL TEST EQUIPMENT (STE) PB MCCR & SOFTWARE DEVELOPMENT/DOD-STD-2167/2168
29 DATA WITHHOLDING CLAUSE PC RELIABILITY/MIL-STD-785
31 STORAGE AGREEMENT PD INTEG LOG SUPPORT/MIL-STD-1388
32 UTLZN OF SML & SML DISADVANTAGED BUS PE TEST AND EVALUATION/MIL-STD-781 OR 810 OR 2165
34 CANCELLED FUNDS ON CONTRACT PF CONFIG MGMT/MIL-STD-480/973
35 NEG OVERHEAD RATES CLAUSE PG SYSTEM SAFETY/MIL-STD-882/1574
36 OVERAGE CALCULATED INCORRECTLY DUE TO YR 2000 PH MAINTAINABILITY/MIL-STD-470
37 FDD IS DELINQUENT DUE TO THE YEAR 2000 PI DESIGN TO COST/MIL-STD-337
38 PERFORMANCE BASE PAYMENTS PJ WORK MEASUREMENT/MIL-STD-1567A
40 LABOR STANDARDS PROVISIONS PK PROD MGMT/MIL-STD-1528
41 DATE KR FAC/RENT STMT/PAYMT/DUE PL C/SCSC - W/CPR
42 NEGATIVE PREAWARD SURVEY PM C/SSR
44 ARMS, AMMUNITION, OR EXPLOSIVES PN PRODUCIBILITY
46 SUPPORT DELEGATION MADE PO ENVIRONMENTAL
48 COMMERCIAL CONTRACTS RH OPERATION RESTORE HOPE
49 LIMITATION OF COST OR FUNDS CLAUSE RS SMALL BUSINESS INNOVATIVE RESEARCH KT N
50 PAYMENT ASSIGNED DEBT OFFSET LIMITED W1 AWTG CONTRACTOR OVERHEAD PROPOSAL
51 ASSIGNMENT OF CLAIMS RELEASE W2 AWTG DCAA TO PERFORM OVERHEAD REVIEW
52 DD FORM 250 NOT REQUIRED EXCEPT FAST PAY W3 ISSUES PREVENTING DCAA COMPLETION OF OVERHEAD
53 INDEFINITE DELIVERY CONTRACT W/LISSR-CLR W4 DCAA TO SETTLE OVERHEAD RATE (NO ISSUES)
54 PRIME ADMIN (LESS PAYMENT) ODO W5 AWTG ACO TO SETTLE OVERHEAD RATE
55 PROPERTY ACTION COMPLETED X1 DCMA PLANT REP OFFICE TRANSITION
56 MANUAL CLOSEOUT REQUIRED BY ACO Z1 FINAL VOUCHER AT DCAA
60 RGTS DATA/SFTWR-52.227-7013 Z2 ACO CAC REVIEW IN PROCESS OR AWTG REFUND CHECK
61 RESTRV MK DATA-52.227-7018 W4 DCAA TO SETTLE OVERHEAD RATE (NO ISSUES)
62 RESTRV SFTWR-52.227-7019 W5 AWTG ACO TO SETTLE OVERHEAD RATE
63 RESTRV MK RVUD BY ENG X1 DCMA PLANT REP OFFICE TRANSITION
64 DEFERRED DEBT Z1 FINAL VOUCHER AT DCAA
    Z2 ACO CAC REVIEW IN PROCESS OR AWTG REFUND CHECK
 
Special Provisions codes are required by MILSCAP and identify certain contract clauses/provisions which require special attention and handling.  Normally these provisions can only be input by DFAS; however, the ACO must request correction of those in error.  In generally, if those codes are absent in MOCAS, the action associated with it will not be authorized (i.e. no payment of progress payments without a special provision C).
Special Provisions
A LIQUIDATED DAMAGES
B ADVANCED PAYMENTS AUTHORIZED
C PROGRESS PAYMENT AUTHORIZED
D REMITTANCE ADDRESS DIFFERENT FROM BID/OFFICER ADDRESS
E ADMINISTRATION OF GOVERNMENT PROPERTY ANTICIPATED
F FIRST ARTICLE/PREPRODUCTION SAMPLE/LABORATORY TEST APPROVAL REQUIRED
G FLIGHT OPERATIONS INVOLVED (AIRCRAFT ACCEPTANCE)
H DANGEROUS/HAZARDOUS MATERIAL INVOLVED (SAFETY CLAUSES)
J ANTICIPATORY GOVERNMENT FURNISHED FACILITIES COST APPROVAL REQUIRED
K BOND BAILMENT (DPSC CLOTHING CONTRACTS ONLY)
L DELIVERY SCHEDULES ON MAINTENANCE CONTRACT REQUIRING FUTURE DEFINITIZATION
M FORMALIZED DELIVERY SCHEDULES ON MAINTENANCE CONTRACT UNNECESSARY
N PAYMENT TO BE MADE IN CANADIAN FUNDS
P DELIVERY SCHEDULE REQUIRED BASED UPON DELEGATION ASSIGNMENT AND UPON APPROVAL OF FIRST ARTICLE
Q CONTRACT SCHEDULE SUBLINE ITEMS NOT SEPARATELY PRICED-WITHHOLDING OF BILLING /PAYMENT CLAUSE INCLUDED
R INCENTIVE SUBCONTRACT PROGRESS SB & SDB CONCERN
S HIGHER LEVEL QUALITY REQUIREMENTS
T ELECTRONIC FUNDS TRANSFER REQUIRED
U NOBLE EAGLE
V ENDURING FREEDOM
W ELECTRONIC INVOICE SUBMISSION REQUIRED
 
CAR Sections - MOCAS is divided up into several sections (called sections of the CAR).  Assignment to a specific section usually refers to the activity status of the contract.
Section / Current Sts & Description
1 ACTIVE CONTRACTS (Open deliverables)
2 PHYSICALLY COMPLETED CONTRACTS (Awaiting contract closeout)
3 DORMANT CONTRACTS - CAR PART A ONLY
4 PAYMENT ADJUSTMENTS (For DFAS use only)
5 CLOSED CONTRACTS (DAILY PROCESSING)
8 THIS SECTION CONSISTS OF ALL CONTRACTS PREVIOUSLY MOVED TO SECTION 5 DURING THE MONTH
9 CLOSED CONTRACTS (MONTHLY PROCESSING)
 
CAR Part assignment refers to the degree of attention and management that the ACO is expected to give to that contract.  Part A contracts are expected to require extensive controls because of the special requirements contained within the contract while Part B contracts are expected to required few or no controls and are managed on an exception basis.  Part C contracts have been received for support administration for one or more functional elements (but not full administration).
CAR Part Description 
A CONTRACTS ASSIGNED TO ACO
B CONTRACTS AUTOMATICALLY CLOSED
C SUPPORT ADMINISTRATION
Contract Type - identifies the specific types of contract pricing provisions as differentiated by the structure and clause content of the contract. Department Code - reflects the identity of the Service or Agency that issued the contract.                                                  
Contract Type Description Dept Code Description
0 LEASE A ARMY
A FIXED PRICE REDETERMINATION C DCA (DEFENSE COMMUNICATIONS AGENCY)
J FIRM FIXED PRICE D DNA (DEFENSE NUCLEAR AGENCY)
K FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT E DCP (DEFENSE CIVIL PREPAREDNESS)
L FIXED PRICE INCENTIVE F AIR FORCE
M FIXED-PRICE-AWARD-FEE G DMA (DEFENSE MAPPING AGENCY)
R COST-PLUS-AWARD FEE H MDA (MISC DEFENSE ACTIVITY)
S COST CONTRACT M MARINE CORPS
T COST SHARING N NAVY
U COST PLUS FIXED FEE O OTHER 
V COST PLUS INCENTIVE FEE P NASA
Y TIME AND MATERIALS S DLA
Z LABOR HOURS T DECA
  BOA/BPA W SDI (STARWARS DEFENSE INITIATIVE)
       
Contract Kind - reflects the basic intent of the contract, such as procurement of supplies, research, service, etc.    
Kind / Contract Purpose Description    
1 SUPPLY CONTRACT PRICED ORDERS    
2 RESEARCH AND DEVELOPMENT CONTRACTS    
3 SYSTEM ACQUISITION CONTRACTS    
5 MAINTENANCE CONTRACTS    
6 SERVICE CONTRACTS    
7 FACILITY CONTRACTS    
8 UNDEFINED LETTER CONTRACTS    
9 UNPRICED ORDERS AGAINST BOA    
0 OTHER    
     
Inspection and Acceptance Code - indicates the inspection and acceptance codes for each line item 
Inspection Acceptance Code Description
CC CONTRACT SPECIFICALLY AUTHORIZES PAYMENT ON A PROPERLY EXECUTED COC FOR OTHER THAN AF CONTRACTS
DD DESTINATION INSPECTION, DESTINATION ACCEPTANCE
DS DESTINATION INSPECTION, SOURCE ACCEPTANCE
LT LETTER OF TRANSMITTAL ONLY
ND FAST PAY. NO INSPECTION/ACCEPTANCE REQUIRED FOR PAYMENT
NO NO INSPECTION/ACCEPTANCE REQUIRED
OC AIR FORCE CONTRACTS WITH CERTIFICATE OF CONFORMANCE (COC)
OT CONTRACT STIPULATES PAYMENT BASED ON CERTIFICATION OF VOUCHER, INV, ETC., OTHER THAN DDFORM 250/1155
SD SOURCE INSPECTION, DESTINATION ACCEPTANCE
SS SOURCE INSPECTION, SOURCE ACCEPTANCE
ZZ INSPECTION/ACCEPTANCE REQUIRED, SPECIFIED ELSEWHERE
     
Inspection and Acceptance Code - indicates the inspection and acceptance FOB codes for each line item 
Inspection/Acceptance FOB codes
1 INSPECTION AND ACCEPTANCE AT SOURCE (ORIGIN OF CONTRACTORS PLANT) 
2 INSPECTION AND ACCEPTANCE AT DESTINATION (CONUS)
3 INSPECTION AT SOURCE, ACCEPTANCE AT DESTINATION (CONUS)
4 CERTIFICATE OF CONFORMANCE 
5 FAST PAY PROCEDURES
6 COMBINATION OF FOREGOING 
7 LETTER OF TRANSMITTAL 
8 INSPECTION AND ACCEPTANCE SPECIFIED ELSEWHERE 
9 PAYMENT BASED ON OTHER THAN DD250/1155
B INSPECTION AND ACCEPTANCE AT DESTINATION - PORT (WATER OR AIR)
C INSPECTION AT SOURCE, ACCEPTANCE AT DESTINATION - PORT (WATER OR AIR)
D INSPECTION AT DESTINATION, ACCEPTANCE AT SOURCE 
K INSPECTION AND ACCEPTANCE AT DESTINATION - OVERSEAS
L INSPECTION AT SOURCE, ACCEPTANCE AT DESTINATION - OVERSEAS 
N NO INSPECTION/ACCEPTANCE PROVISIONS - APPLICABLE TO FACILITIES CONTRACTS, LEASE AGREEMENTS, AND MOST SUPPORT CONTRACTS 
 
Coded Invoices - When DFAS takes action or rejects a contractor's invoice, they code the reason code as below (A through S).  They also include an additional remark to indicate the specific reason for the delay/rejection (detailed by a number following the code).  This provides additional information about the status of an invoice.
     
INVOICE INQUIRY FOLLOW-UP BY REASON CODE
A letter "R" in the third column indicates this reason code requires the invoice to be sent back to the contractors.
Code Variable Reason
A blank   Awaiting Source Acceptance
  AP   Previously coded "C" and now awaiting source acceptance
  PO   Payment Only - Source Acceptance Contract
B blank   Awaiting Destination Acceptance
  AP   Previously coded "C" and now awaiting destination acceptance
  PO   Payment Only - Destination Acceptance Contract
C blank   Awaiting contract or delivery order
  FRC   Awaiting contract from Federal Records Center
  MIL   Awaiting hard copy contract
D blank   Awaiting additional contractual documents
  ADD   Requires additional funds for payment
  DEF   Need contract definitized
  MACT   Awaiting funding document to recertify cancelled funds
  1716   DD1716 issued against a contract or mod to correct deficiency
E 01 R Payment Office Verification
  01A   DFAS is Not the Paying Office
  02 R Resubmit Invoice After Mod is Issued
  02A   Awaiting Definitizing Mod
  03 R Error to contract number on invoice
  03A   Contract Number on Invoices is Missing
  03B   Contract Number on Invoices is Incomplete
  03C   Contract Number on Invoices is Incorrect
  05 R Duplicate Invoice/Shipment Number
  05A   Duplicate of Paid Shipment Number
  05B   Duplicate of Shipment Number
  06 R Missing shipment/voucher number 
  06A   Shipment Number Missing or Incorrect
  06B   Shipment Number Missing/Incorrect - BVN
  08 R Invoice/Public voucher approval required.
  08A   Invoice Approval Required - ACO
  08B   Invoice Approval Required - PCO
  08C   Invoice Approval Required - TCO
  08D   Invoice Approval Required - DCAA
  08E   Invoice Approval Required - COTR
  09 R Invoice Requested to Be Returned
  09A   Invoice to be Returned Per Contractor
  09B   Invoice to be Returned Per ACO instructions
  09C   Invoice to be Returned Per PCO/Transportation Officer
  10 R Item Number on invoice requires verification
  10A   Item Number is Missing
  10B   Item Number is Incorrect
  10C   Invoice and DD250 Do Not Match
  11 R Invoice Not Billed IAW Contract
  11A   Unit of Measure Missing/Incorrect
  11B   Invoice Must Be Totaled Correctly
  11C   Item/ACRN Information is Missing/Incorrect
  11D   Unit Price Missing/Incorrect
  11E   Extended Amount is Missing/Incorrect
  11F   Contractor overbilled - Item/ACRN
  11G   Berry Amendment Withhold documentation missing
  12 R DD Form 250s
  12A   Distribution Not Made to CAO Terminal
  12B   Acceptance Point (block 8) Needs Correction
  12C   Item Number (block 15) Needs Correction
  12D   Shipped Without Government Source Acceptance
  12E   Blocks 15-19 Corrections Require QA Verification
  13 R Inspection/Acceptance Problems
  13A   Material Not Received/Needs Proof of Delivery
  13B   Material Rejected
  14 R Unauthorized Overshipment
  15   Miscellaneous - Re-input of invoice to generate automatic payment
  16   Input Error
  16A   Input Error - Contract Number
  16B   Input Error - Shipment Number
  16C   Input Error - Discount Rate
  16D   Input Error - Invoice Amount
  16E   Input Error - Received Date
  16F   Input Error - Transportation Not Entered
  17 R Transportation
  17A   Invoice requires freight bill, charge of $190.00 (submit copy to TO)
  17B   Transportation Not Authorized In Contract
  18   Invoice not returned to contractor
  18A   Duplicate of an Unpaid Invoice
  18B   Invoice Assigned to Another Division/Directorate
  19 R All other reasons for return to contractor
  19A   Contract fully disbursed and closed
  19B   Returned for Legible Documentation
  19C   Supporting documentation missing
  20   CCR expired or not registered
  21   Electronic Submission (Hard Copy Invoice Submission Unauthorized)
  PP R Progress payment rejected.  The system will automatically code.
F AP   Paid automatically
  00   Manually coded F from a previously coded "K" or "L"
  julian date Manually coded F to update the MOCAS payment record
G AP   Matched with an acceptance in the system and is awaiting manual review
  **   A manual payment suspended in the system waiting to be paid
  **AP   An automatic payment suspended in the system waiting to be paid
  AREQ   Invoice in prevalidation
H ACO    Awaiting approval from ACO
  AP   Awaiting approval
  CCR   Identifies contractors registered in the CCR but TIN/CSC information is missing/different from MOCAS
  FAAP   Awaiting First Article Approval
  GMSW Requires approval from Transportation Office for Guarantee Maximum Shipping Weight
  MSS   Requires approval from Transportation Office for Minimum Size shipment
  PCO   Awaiting approval from PCO
  STOP   Appropriation over-extended at Treasury level
  TCO   Awaiting approval from TCO
  TO/TRA Awaiting approval from Transportation Officer for freight/transportation charge over $190.00
I AP   Previously coded "C" and now awaiting acceptance review. *System generated
  AI   Partial acceptance or unit price discrepancies
  Q3   Awaiting review of quantity variation
J ADJ   Need adjustments
  "APP1" Awaiting review for validity of contract or modification appropriation.  No disbursement have been made.
  "APP2" Awaiting review for validity of contract or modification appropriation.  Disbursement have been made.
  AREQ   Prevalidation invoice requires coordinated audit between the payment and accounting offices
  AUD   Requires a contract audit
  AUDF   Requires a contract audit and/or coordination with the Accounting Station due to force-thru restrictions
  CERT   Requires certification from prior paying office
  FMS   Invoice containing Foreign Military Sales funds requires a contact audit
  "REOP1" Awaiting contract reopening by Contract Input
  "REOP2" Awaiting contract reopening by CAR
K     Credit memo with no matching invoice on hand
L     Demand letter issued by Accounts Receivable clerk requesting a check from contractor.  An accounts receivable file is established
S     Invoice automatically coded because of Other Disbursing Office (ODO) status
     
The chart below lists reason codes and the general location of the associated invoice:
If reason code is Then the invoice should be…
A, B, C, D, H, I or J   In the appropriate Unit for processing/research
E     On its way back to the contractor
F     Paid
G     In the Contractor Entitlement Unit
K or L   In the Accounts Receivable Unit