Information Memorandum No. 05-077
Subject: Transportation of Add-on-Armor (AoA) (INFORMATION)
Date:  March 3, 2005
Target Audience:  Commanders DCMAI, Directors DCMAE, DCMAW, CMO Transportation Personnel, Contract Administration Personnel

New Information/Guidance/Tools:

• This Information Memo is intended to alert Transportation personnel on the continued support for the shipment of Add-on-Armor from a multitude of contractors and provide guidance on the shipment, marking, transport, and visibility requirements for this commodity.
• All shipment requests for transportation of Add-on-Armor, parts, and components require the following procedures:
  • Obtain Air clearance (FACTS) as prescribed in DTR Part II
    • On second page of FACTS ACA screen, below Green Sheet Request, in "MISC INFO" block, annotate "Add-On-Armor" and Consignee in-the-clear address. This will provide automatic export clearance
    • Army Air Clearance POC for AoA is Ms. Darlene Grey DSN: 645-9767 or (256)-955-9767 for Green Sheet problems
    • DCMA Transportation Offices will assign Transportation Control Numbers (TCNs) and utilize Project Code AOA (alpha-oscar-alpha). Commodity Code VZ is applicable.
  • Access GFM for carrier assignment and bill of lading (if applicable) issuance
    • Request Expedited service for vehicles fully loaded or Exclusive Use for LTL
    • Request an extra driver (team) (not DDPS) for driving times beyond those authorized by law
    • ANNOTATE BILL OF LADING: "Carrier MUST call (302) 677-4262 (Dover) upon departure from contractor's facility and at least 24 hours in advance of arrival" or "Carrier MUST call (843) 963-3187/8 (Charleston) upon departure from contractor's facility and at least 24 hours in advance of arrival"
    • ANNOTATE BILL OF LADING: "PROJ AOA APPLIES"
  • Instruct contractor to transmit REPSHIP information to DOV or CHS as soon as the shipment departs their facility to include the carrier name and trailer number.
    • DOVER - Fax (302) 677-2910 / Email: 436APS.CSB@dover.af.mil
    • CHARLESTON - Fax (843) 963-3214 / Email: 437APSCape@charleston.af.mil
  • AoA labels will be applied in the same manner as a 999 label in accordance with MIL-STD-129
  • Transmit REPSHIP information (containing the TCN, pieces, weight, cube, type pack, nomenclature, carrier, and trailer number) to:

    Ms. Linda Steinholtz at mailto:[linda.steinholtz@us.army.mil

    Mr. Marty Blosser, GS PEO CS&CSS at marty.blosser@us.army.mil 

    Dover AFB at 436APS.CSB@dover.af.mil

    Charleston AFB at 437APSCape@charleston.af.mil

• Same procedures apply for FOB Destination contracts except that the contractor is responsible for transportation to APOE. 
• VSE Subcontractors are included by Letter of Delegation.
• Shipment Information:
  • Transportation Personnel access the DCMA Transportation Community of Practice (Documents) for in-the-clear ship to address information.
• This information is applicable to paragraph 1.1.4.3.2.1 of the Transportation guidebook process.