Contract Schedule Management - Analysis and Reporting (INFORMATION)

1. What:

This instruction is for Earned Value Management System compliance reviews and reviews for cause.  Reviews for cause will be handled directly by LATEST CHANGE the appropriate District product aligned organization. 

2. Why/When:

DCMA is the DoD Executive Agent for EVMS (USD (A&T) memo).  We are responsible for ensuring supplier's EVM system is in compliance with the EIA 748-A ANSI Standard within DOD.  This ensures the data produced by the supplier's EVM system is reliable for Program Manager decision making.  We maintain information related to supplier system acceptance and review schedules, and provide for the conduct of EVMS reviews.   This instruction communicates to DCMA CMOs the requirements they need to effectively initiate and coordinate an earned value management system compliance review and review for cause.

3. How:

    3.1. The CMO initiates the process for an EVMS compliance review through their District EVMS Performance Advocate.  This is done when a supplier receives a contract requiring an EVM system and their system has not been previously validated.  

    3.2. Upon completion of the review, the LATEST CHANGE appropriate District product aligned organization issues a letter to the cognizant ACO stating the contractor's EVM system is capable.  The cognizant ACO is the authority for recognizing the supplier's system as being compliant with the EVMS guidelines.  This is done by issuance of a letter of acceptance or Advanced Agreement (AA) indicating system acceptability.  A letter of acceptance is prepared when a supplier does not wish to enter into an AA.  The AA demonstrates that the supplier is committed to using EVMS as part of their integrated management and documents that it uses EVMS on all current and future contracts.  The AA will remain in effect indefinitely unless surveillance deems the system to be non-compliant. 

    3.3.The cognizant ACO submits the EVM system status annually to the DCMA Headquarters EVMS Performance Advocate for inclusion in the EVMS Supplier Validation List.  If annual system surveillance and review of all relevant information deems the EVM system to be non-compliant, the EVMS Supplier Validation List should reflect this information.  This information is reported 30 days after annual surveillance has been accomplished or when the system status changes, whichever is earlier.  The cognizant ACO should ensure the EVMS Supplier Validation List is accurate and current as it relates to their supplier.
EVM System Status (INFORMATION)
Annual Update of the EVMS Supplier Validation List (INFORMATION)