DCMA mandatory requirements that are not appropriate for CMO Commander/Center Director deviation approval authority are preceded by the Letters "ND" - See Deviations - FAR, DFARS, DoD Directive, Other Regulatory/Government Documents and DCMA Instructions

1.  LATEST CHANGE  Establishment of Boards -  ND  Boards will be established at the Headquarters (HQ) and the Operations Directorate levels.  For contracting actions below the Board thresholds identified herein, the Contract Management Offices (CMOs) or Operational Centers retain responsibility for appropriate review and approval.
2. Composition of Boards:

    2.1.  LATEST CHANGE  ND  The HQ Board will be chaired by the Executive Director, Contracts (delegable to lower levels).  The Operations Directorate Board will be chaired by the Contracts Division Leader.
    2.2.  Member composition of the Boards are determined by the Chairperson but should consist of senior personnel, well qualified by virtue of their position, experience and training.  In selecting Board members, the Chairperson will consider the type of contracting action to be reviewed and the experience and qualifications of the individual members relative to that type of action. 

        2.2.1.  Advisory members from Office of Counsel and DCAA are included, as appropriate.   
        2.2.2.  Peers in the contracting career field participate in Board proceedings to the maximum extent possible.

3.  LATEST CHANGE  Contracting Actions Requiring Review -  ND  The contracting actions listed in the attached Contract Management Boards of Review chart will be boarded as indicated.  When a contracting action is subject to Board review, the ACO shall obtain Board approval before negotiating or taking any action to settle the issue.  The Board will meet, review the transaction, and forward written approval or recommendations to the review initiator within 15 working days after receipt of the review documentation or any supplemental information requested by the Board.  Regardless of the results of the Board, ACOs shall not take any action to settle or disposition any contract action under review or investigation by another Government authority including the DoD IG or the GAO.  Any action that requires a HQ Board, must first be boarded by the Operations Directorate.  To determine if the dollar threshold for review is met, add together the absolute value of each cost increase and each cost decrease.  The CMO will submit requests for Contract Management Board of Review through appropriate channels (via e-mail) to the applicable board.

    3.1.  The review of any high risk, controversial, or precedent-setting contracting action, regardless of transaction type or dollar value, will be requested in addition to those actions listed in the attached chart.  In particular, those contracting actions or issues which may establish a legal precedent will be submitted for Board review.
    3.2.  Waivers to Board reviews will be requested to the Chairperson in certain circumstances.  For example, actions where 1) audit findings are fully sustained by the Contracting Officer and 2) similar contracting actions were recently (within one calendar year) boarded and approved.

4.  Documentation Required for Reviews - The documentation for reviews will allow a meaningful Board review.  The Board Chairperson will establish an appropriate response time when requesting supplemental information.  The review initiator provides documentation sufficient to:  1)  present the facts, 2) explain any variations from the position of auditors/advisors (if applicable), and 3) support the proposed negotiation positions.  Such documents typically include Pre-Negotiation Memorandum, advisory reports/opinions (including any audit, pricing & technical reports, legal opinions), relevant contractual documents and proposed agreements. 

5. LATEST CHANGE  ND  Resolution of DCAA/DCMA Disagreements

    5.1.  Operations Directorate Board.  If DCAA does not agree with the Operational Directorate Board's decision, the Operation Directorate Contract Division Leader will escalate the contract action to the HQ Board for review and approval.
    5.2.  HQ Board.  If DCAA does not agree with the HQ Board's decision, the Executive Director, Contracts, will escalate the contract action to the DCMA Director for review and approval.  The DCMA Director and DCAA Director will resolve the disagreement. 

6.  Board Records - The Board Chairperson will ensure a record is retained for each contracting action reviewed.  The record will be assigned a unique identifier, with sufficient documentation to understand the contracting action reviewed and the Board decision.  Boarded contracting actions, including those at the Division level, will be recorded on a quarterly basis in the Board of Review Reporting System.

• Acquisition workforce personnel will be certified in accordance with the Defense Acquisition Workforce Improvement Act (DAWIA) for the position held. 

• Process Indicator/s:
  • TBD
• Workload Indicator/s:
  • TBD
• Resource Indicator/s:
  • TBD
• Supplier Indicator/s:
  • N/A

• PLAS Process code:  Use the Code for the process associated with the review.

• Process Flowchart

• TBD

• Board of Review Project