DCMA INST 8210.1
AFI 10-220
AR 95-20
NAVAIRINST 3710.1F
COMDTINST M13020.3
DCMA-AO
1 March 2007
CONTRACTOR’S FLIGHT AND GROUND OPERATIONS
("Word"
version for printing)
PURPOSE. This Instruction supersedes DCMA INST 8210.1/AFI 10-220/AR
95-20/NAVAIRINST 3710.1E, 13 November, 2002, and all previous versions. It establishes requirements for ground and
flight operations involving all contracted work performed on aircraft where this
Instruction is incorporated as a contract requirement, as well as procedures to
be followed by Government Flight Representatives (GFRs). Chapter 7 establishes policy and procedures
to be followed by GFRs and does not establish any additional contractor requirements. In accordance with DFARS requirements, DoD
contracting activities shall include this Instruction and applicable
supplements in all contracts involving Government aircraft for which the
Government is assuming some of the risk of loss or damage. This Instruction describes the content of the
contractor’s aircraft ground and flight operations procedures (hereafter
identified as Procedures) and approval for these Procedures. It provides for the delegation of authority
for such approvals, regardless of Service affiliation.
APPLICABILITY AND SCOPE.
This instruction applies to contractor personnel whose duties include
the operation or maintenance of any aircraft under any contract which
incorporates by reference or includes this Instruction, and to all GFRs appointed
pursuant to those contracts. This
instruction has been coordinated with and concurred by the Military Services
(hereafter referred to as the Services).
References in this instruction to FAA certifications or requirements may
be substituted with applicable host nation equivalent certifications or
procedures. Recommendations for new
policies or procedures should be submitted through channels to HQ DCMA, ATTN:
DCMA-AO (the Office of Primary Interest (OPI) for this joint military
Regulation/Instruction) for review.
CHANGES. Changes shall be
coordinated with all Services and DCMA prior to incorporation into this
Instruction. For specific guidance from
each DoD Component, contact the following:
HQ DCMA: DCMA-AO (703) 428-1313
6350 Walker Lane, Suite 300
Alexandria, VA 22310-3241
Army: Commander, U. S. Army Materiel Command (703)
806-9894
ATTN: AMCOPS-CA, 9301 Chapek Rd.
Ft. Belvoir, VA
22060-5527
Navy: Commander, Naval Air Systems Command
(AIR-09F) (301) 342-7233
22541 Millstone Road, Unit 10
Patuxent River, MD 20670-1601
Air Force: HQ AFMC/A3V (850)
882-7890
508 W. Choctawhatchee
Eglin AFB, FL 32542-5713
Coast Guard: Assistant Commandant for Engineering and
Logistics (202) 267-0187
COMDT CG 4
2100 2nd St. SW
Washington, DC 20593-0001
GFR RESPONSIBILITIES. GFRs are responsible for ensuring contractors establish and follow
written Procedures IAW this Instruction.
GFRs are bound by this Instruction for all contractor aircrew and flight
approvals IAW the Ground and Flight Risk Clause (GFRC), DFARS
252.228-7001, and/or the Aircraft Flight Risk Clause (AFRC), DFARS
252.228-7002. Further GFR
responsibilities are described in Chapter 7. Commanders having
the administrative responsibility for any contract or other legal agreement
(e.g., Cooperative Research and Development Agreements (CRADAs), special Other Transactions
Authority (OTA), or Grants) containing the GFRC/AFRC or this
Instruction shall appoint a trained GFR to
administer the responsibilities of this Instruction
CONTRACTOR RESPONSIBILITIES. Contractors are responsible for establishing and enforcing safe and
effective written Procedures IAW this
Instruction.
INFORMATION REQUIREMENTS. The following forms are referenced
and/or required in this instruction.
DD
Form 250, Material Inspection and Receiving Report
DCMA Form
644, Request for Flight Approval
DD
Form 1716, Contract Data Package Recommendation/Deficiency Report
DD
Form 1821, Contractor Crewmember Record
DD
Form 2627, Request for Government Approval For Aircrew Qualifications
and Training
DD
Form 2628, Request for Approval of Contractor Crewmember
Attachments
ATT 1 Glossary
of Acronyms
ATT 2 DCMA Form 644, Request
for Flight Approval
ATT 3 DD
Form 2627, Request for Government Approval For Aircrew Qualifications
and Training
ATT 4 DD
Form 1821, Contractor Crewmember Record
ATT 5 DD
Form 2628, Request for Approval of Contractor Flight Crewmember
ATT 6
Sample GFR Delegation of Authority Letter
ATT 7 Sample Supporting Contract Administration
(SCA) Request Format
ATT 8 Sample Survey Report
ATT 9 Sample Facility Data Sheet
ATT 10 Required Procedures
Outline
ATT 11 Index
BY ORDER OF THE ACTING DIRECTOR, DEFENSE CONTRACT
MANAGEMENT AGENCY, AND THE SECRETARIES OF THE ARMY, THE AIR FORCE, AND THE NAVY
Keith Ernst
DCMA Acting Director
Dale G. Gabel
Rear Admiral, United
States Coast Guard
Assistant Commandant for Engineering and Logistics
COORDINATION: DCMA
(DCMA-AO), Army (HQ AMC: AMCOPS-CA), Navy (AIR-09F), Air Force (HQ AFMC/A3V),
Coast Guard (CG-41)
Chapter 1
DEFINITIONS
1.
Definitions as they apply to
this Instruction.
1.1.
Aircraft. Unless otherwise
provided in the contract, means:
1.1.1.
aircraft to be
delivered under contract (either before or after acceptance), including
complete aircraft and aircraft in the process of being manufactured,
disassembled, or reassembled; provided that an engine, portion of a wing or a
wing is attached to a fuselage of the aircraft;
1.1.2.
aircraft that are
furnished to the Contractor under contract, whether in a state of disassembly
or reassembly, including all property installed, in the process of
installation, or temporarily removed;
1.1.3.
Unmanned Aerial
Vehicles (UAVs), helicopters, vertical take-off aircraft, lighter-than-air airships and
other non-conventional aircraft.
1.2.
Aircraft Acceptance.
1.2.1.
Pre-Accepted Aircraft. Any aircraft for which the final DD Form 250 for a specific contract has not been executed by the
Government.
1.2.2.
Accepted Aircraft. Any aircraft for which the final DD Form 250 for a specific contract has been fully executed for the
Government, after all required contractor actions have been completed,
including satisfactory completion of final ground and/or flight acceptance
testing.
1.3.
Aircraft Identification Conventions.
1.3.1.
Aircraft Basic Mission (Class/Type). Identifies the
primary function and capability of an aerospace vehicle (e.g., Attack, Fighter,
Helicopter, Patrol, Transport, Trainer).
Aircraft Basic Mission is represented by a letter of the alphabet (e.g.,
Fighter (F-16); Transport (C-135); Trainer (T-38); Bomber
(B-1)).
1.3.2.
Modified Mission. Identifies
modifications to the Basic Mission of an aircraft. The modified mission identification appears
to the left of the Basic Mission symbol (e.g., reconnaissance (RF-4C);
tanker (KC-135R); cargo (CH-47D), anti-submarine (SH-60B).
1.3.3.
Aircraft Design
(Model). Identifies major
changes within the same Basic Mission.
Design numbers appear to the right of the Basic Mission symbol,
separated by a dash (e.g. F-18;
H-60; C-17).
1.3.4.
Aircraft Series. Identifies the
production model of a particular design number representing major modifications
significantly altering systems components.
Consecutive series symbols appear to the immediate right of the design
number (e.g., the F-16A and F-16C, the KC-135A and KC-135R,
the AH-64A and AH-64D).
1.4.
Aircraft Operations.
Includes all aircraft flight and ground operations.
1.5.
Approving Authority. The commander or designee of one of the
following organizations having the administrative responsibility for a
particular contractor facility in accordance with the Federal
Directory of Contract Administration Services (CAS) Components.
1.5.1.
Army - Commander, Procuring Activity MACOM (HCA’s). Delegated
to other Controlling Custodian Commanders who administer ACO responsibilities
for organizational level support and training contracts.
1.5.2.
Navy - Commander,
Naval Air Systems Command (COMNAVAIRSYSCOM).
Delegated to other Controlling Custodian Commanders who administer ACO
responsibilities for organizational level support and training contracts.
1.5.3.
Air Force - Heads of
Contracting Activities (HCA).
1.5.4.
DCMA - Commander,
Defense Contract Management Agency Contract Management Office (CMO), or
Aeronautical Division Director, or the International District Commander (May
not be delegated).
1.5.5.
Non DoD/Other -
Commander of the Procuring Activity
1.6.
Army Nonstandard Aircraft. Any aircraft owned but not procured by the Army.
1.7.
Aviation Safety Official (ASO). The contractor individual assigned primary
responsibility for developing and administering the contractor’s aviation
safety program. This individual should
have aircrew, and aviation safety administration experience.
1.8.
Bailed Aircraft. Any Government-owned aircraft provided to a
contractor under a Bailment Agreement for use in conjunction with a specific
contractual requirement. Aircraft are
usually bailed to a contractor to perform Government contract work. Aircraft are usually leased to a contractor
for the contractor’s use. Bailment
agreements are legal contracts between the Government Program Office and the
contractor.
1.9.
Certificate. Includes documents reflecting successful
completion of FAA certification, FAA/Military flight physicals, and training to
include: physiological, altitude chamber, centrifuge, qualification, life
support, egress, survival, CRM, and other training required by Service
guidance.
1.10.
Check Flights. Flights to
determine compliance with contractual requirements, such as Acceptance Check
Flights (ACFs) and
Functional Check Flights (FCFs), which include:
1.10.1.
Any flight performed
to accept or functionally check new aircraft production.
1.10.2.
Any flight performed
to accept or functionally check accomplishment of depot maintenance, contract
maintenance, or modification.
1.10.3.
Any flight performed
to determine whether an aircraft or its various components are functioning
according to predetermined specifications when subjected to the flight
environment.
1.11.
Crewmember. Any instructor/flight examiner, pilot
(including UAV), copilot, flight engineer, navigator, weapons system operator,
bombardier navigator, radar intercept operator, boom operator, crew chief,
loadmaster, defensive/offensive system operator, and other flight manual or
applicable document handbook identified crewmember when assigned to their
respective crew positions to conduct any flight under the contract. NOTE: Only the
pilots are considered crewmembers for UAVs.
1.12.
Component. The Service of the
Approving Authority as defined above.
1.13.
Contract Administration Services (CAS). Those actions accomplished by the Government
including quality assurance (QA), safety, flight operations, and others listed
in Federal Acquisition Regulation (FAR) 42.302,
Contract Administration Functions.
1.14.
Contract Administration Services Component (CASC). A Contract Management Office (CMO) of Defense
Contract Management Agency (DCMA) or a Service which performs CAS in a
designated geographical area or a specific contractor’s facility as listed in
the Federal Directory of Contract Administration
Services (CAS) Components.
1.15.
Contract Management Office (CMO). The office which performs assigned functions
related to the administration of contracts and preaward functions. The focal point is the Administrative
Contracting Officer (ACO).
1.16.
Contracting Officer (CO/KO).
1.16.1.
Administrative
Contracting Officer (ACO).
1.16.2.
Procuring Contracting
Officer (PCO).
1.17.
Contractor. Any individual,
corporation, or other entity whose personnel may operate aircraft; or perform
aircraft maintenance, modification or production.
1.18.
Engineering Test Flights.
1.18.1.
Subsystem development flights
(e.g., autopilot, fire control, bombing/ navigation systems).
1.18.2.
Flights where the aircraft serves as the vehicle carrying the
item to be checked (e.g., electronic countermeasure stores, a radar system, a
missile).
1.18.3.
Component development
and reliability flights not included under paragraph 1.18.2. (above).
1.19. Experimental Test Flights. Flights that are conducted to determine or
demonstrate critical operating characteristics of an aircraft. These flights often involve greater than
normal risk. These include, but are not limited to:
1.19.1.
Initial flights of a
new mission, type/design or series aircraft, high angle of attack tests,
flutter and loads tests, and critical stores separation tests.
1.19.2.
Flights to determine
or expand flight or propulsion system envelopes.
1.19.3.
Flights to initially
determine the performance, flight characteristics, and handling qualities.
1.19.4.
Flights of
experimental aircraft.
1.19.5.
Flights of an aircraft
whose flight characteristics may have been altered by configuration changes.
1.19.6.
Initial flights of the
first production aircraft of a new mission, type/design, or series.
1.19.7.
Initial flights of the
first of those aircraft which have undergone “major modification” as determined
by the Program Manager.
1.19.8.
Component development
flights where failure of the test component would make the flight hazardous in
nature and/or involve greater than normal risk as determined by the Program
Manager, with advice from the contractor and GFR.
1.20.
FAR and DoD FAR Supplement (DFARS) References. This Instruction is issued under the joint
authorities of the Administrator of General Services, and the Secretary of
Defense, under the broad policy guidelines of the Administrator for Federal
Procurement Policy. It establishes
uniform policy and procedures relating to the procurement of supplies and
services. The DFARS, issued by the
Office of Deputy Assistant Secretary of Defense (Procurement), provides DoD
implementation guidance and policies and procedures unique to DoD. The FAR and DFARS are composed of policy
guidance for contracting officers and clauses for use in contracts. Policy guidance includes instructions to
contracting officers on Government policy and when to use the contract clauses
contained in Part 52 of the FAR and Part 252 of the DFARS. Contract clauses set forth agreements between
the Government and the contractor. NOTE:
Non DoD contracts may follow internal contracting processes or specific
contract wording to accomplish the intent of FAR and DFARS clauses. Some of the
pertinent clauses that relate to aircraft contracts follow:
1.20.1.
DFARS
Part 228.3, Insurance, Subpart 228.370, Additional clauses.
1.20.2.
DFARS
252.228-7001, Ground and Flight Risk.
1.20.3.
DFARS
252.228-7002, Aircraft Flight Risk.
1.20.4.
DFARS
252.228-7005, Accident Reporting and Investigation Involving Aircraft,
Missiles, and Space Launch Vehicles.
1.20.5.
FAR
Subpart 42.202, Assignment of Contract Administration.
1.20.6.
FAR
Subpart 42.302, Contract Administration Functions.
1.21.
Flight Crews. Includes crewmembers and non-crewmembers.
1.22.
Flight Operations (FO). Those aircraft operations where intent for
flight exists. This instruction uses the
term "flight" as defined in the GFRC/AFRC. High speed taxi and Helicopter hover taxi are
also considered a flight operations activity.
1.23.
FOD.
1.23.1.
Foreign Object Damage
(FOD). Any damage attributed to a foreign object
that may be expressed in physical or economic terms, which may or may not
degrade the product’s required safety and/or performance characteristics. FOD prevention programs are also known as
Foreign Object Elimination (FOE) programs.
1.23.2.
Foreign Object Debris
(FOD). A substance, debris or article
alien to an aircraft or system which would potentially cause damage.
1.24.
Government Flight Representative (GFR). (See Chapter 7, paragraph 7.2, for the GFR selection and assignment process.) GFRs
(as defined below) are:
1.24.1.
GFR (Aircraft
Flight and Ground Operations) . A rated U.S. Military officer, or Government civilian in an
aviation position, to whom the Approving Authority has delegated responsibility
for approval of contractor flights, Procedures, crewmembers, and engine run
certifiers, and ensuring contractor compliance with applicable provisions of
this Instruction (see Attachment 6 for sample
delegation letter).
1.24.2.
Alternate GFR. A rated U.S. Military
officer, or Government civilian in an aviation position, to whom the Approving
Authority has delegated responsibility to act in the absence of the primary GFR
(as defined in paragraph 1.24.1 above) for approval of contractor flights, and
ensuring contractor compliance with applicable provisions of this Instruction
(see Attachment 6 for sample delegation letter).
1.24.3.
Ground GFR. A U.S. Military aircraft
maintenance officer or NCO (E-7 or above), or Government civilian equivalent,
to whom the Approving Authority has delegated responsibility for approval of
Procedures related to aircraft ground operations and ensuring contractor
compliance with applicable provisions of this Instruction (see Attachment 6 for sample delegation letter). Ground
GFRs (as defined by this paragraph) are not authorized to act as a GFR
(Aircraft Flight and Ground Operations (paragraph 1.24.1)) or an alternate GFR (paragraph 1.24.2), approve contractor crewmembers, non-crewmembers,
flights, flight related portions of the Procedures, any function/procedure
described in this Instruction's Chapter 4 (Flight
Operations), or Chapter 5, paragraph 5.3.4.3.2 (engine run qualifiers/certifiers). The Approving
Authority may appoint an alternate Ground GFR.
1.25.
Government-Furnished Equipment (GFE)/Property (GFP). Any Government-owned equipment, including
aircraft, aircraft parts, or Ground Support Equipment (GSE) provided to a
contractor for use in conjunction with a specific contractual requirement.
1.26.
Ground Operations. Aircraft operations without intent for
flight. Specific operations include, but
are not limited to, aircraft maintenance/overhaul/modification/ repair, towing,
subsystem warm-up/checkout, taxiing (other than hover taxiing and high speed
taxi operations), engine run or other operation of installed engines, and/or
propeller(s) or rotor(s), as appropriate; preflight/postflight and operation of
associated aerospace ground support equipment, Aircraft Rescue and Firefighting
(ARFF) operations and operation of any Ground Test Vehicle (GTV).
1.27.
Ground Personnel. Personnel designated by the contractor to perform ground
operations.
1.28.
Hardware Control. A method for the control of loose hardware
such as nuts, bolts, cotters pins, rivet heads, etc. used to prevent FOD.
1.29.
Intent for Flight. For operations
under contract use the specific Service definition.
1.30.
Leased Aircraft. Any Government-owned aircraft provided to a
contractor under a Lease Agreement.
Aircraft are usually leased to a contractor for the contractor’s
use. Aircraft are usually bailed to a
contractor to perform Government contract work. DoD Directive 7230.8, Leases and
Demonstrations of DoD Equipment, further
clarifies leased aircraft procedures and requirements. Lease agreements are legal contracts between
the Government Program Office and the contractor.
1.31.
Maintenance Test Flight (Army).
1.31.1.
Any flight performed
to accept or check accomplishment of depot maintenance, contract maintenance,
or modification.
1.31.2.
Flights performed to
determine whether aircraft and its various components are functioning according
to predetermined specifications while subjected to the flight environment.
1.32.
May. Denotes the permissive.
However, the words “no person may...” mean that no person is required,
authorized, or permitted to do the act described.
1.33.
Mixed Crews.
Flight crews composed of a mix of Government and contractor personnel,
or multiple contractors.
1.34. Non-crewmember.
Personnel, other than crewmembers, designated by the Contractor’s
Requesting Official (CRO) to perform a necessary function while the aircraft is
in flight, for example: maintenance
personnel observing the performance of malfunctioning equipment to help
ascertain the cause of equipment failure, photographers, and systems
operators. NOTE: The term non-crewmember
does not apply to UAS support personnel, i.e. non-pilots.
1.35.
Orientation Flight.
A flight (usually performed within the local flying area) to familiarize
selected personnel with the mission of the aircraft. Orientation flights
are always Point A to Point A.
1.36.
Privileged Safety Information. Statements,
reports or testimony given to a safety investigator or board pursuant to a
promise of confidentiality, and any direct references to any such statements or
testimony elsewhere in a report. The
findings, evaluations, analyses, opinions, conclusions, recommendations and
other indications of the deliberative processes of a safety investigator,
safety investigation boards, endorsers and reviewers are also privileged safety
information.
1.37.
Procedures. Separate and distinct written
instructions developed by the contractor and approved by the GFR, which
delineate the processes contractor personnel shall follow while conducting
operations affecting aircraft subject, by contract, to the requirements of this
Instruction. Procedures may be divided into two parts; Flight Operations
Procedures (FOPs) and Ground Operations Procedures (GOPs). The terms Procedures and Contractor's
Procedures are synonymous.
1.38.
Program Office (also System
Program Office (SPO), Program Management Office (PMO), Program Management
Aircraft (PMA)). The office which awards
or executes a contract for supplies or services and performs post award
functions when these are not assigned to a contract administration office.
1.39.
Requesting Official.
Also known as the Contractor’s Requesting Official (CRO), the member of
the contractor’s first level of management (president, vice president) or
appointed designee authorized to sign a “Request for Approval for Qualification
Training,” “Request for Approval of Contractor Crewmember,” and "Request
for Flight Approval" for approval by the GFR.
1.40. Service Guidance.
Includes the procuring Service’s regulations, instructions, flight
manuals, and technical publications which are applicable to the specific flight
and/or ground operations conducted by the contractor, as specified in the
contract, and includes:
1.40.1.
For USAF aircraft
contracts: AFI 11-202, Vol. 1-3 and
applicable AFMC supplements; AFI 11-2FT, Vol. 1-3; AFI 11-401 and AFI 11-301
and applicable AFMC supplements.
1.40.2.
For USN/USMC aircraft
contracts: OPNAV Instruction 3710.7 and
applicable aircraft general NATOPS FLIGHT MANUALS.
1.40.3.
For USA aircraft contracts: AR 70-62, AR 95 series, AR 40-501, and
applicable technical manuals.
1.40.4.
For USCG aircraft
contracts: COMDTINST M3710.1 series, COMDTINST M13020.1 series.
1.41. Shall. Denotes the
imperative.
1.42.
Should. Indicates a desired, though not required, outcome.
1.43.
Sortie. For record and reporting purposes of this
Instruction, a sortie is defined as a flight by one aircraft. A sortie begins
when the aircraft begins to move forward on takeoff or takes off vertically
from rest at any point of support. It ends after airborne flight when the
aircraft returns to the surface and,
1.43.1.
The engines are
stopped, or
1.43.2.
Aircraft has been on
the surface for 5 minutes, whichever comes first between 1.43.1 and 1.43.2, or;
1.43.3.
Change is made in the
pilot in command.
1.44.
Support Flights. These include but
are not limited to:
1.44.1.
Photographic.
1.44.2.
Chase.
1.44.3.
Rescue and recovery.
1.44.4.
Target or target
towing.
1.44.5.
Aircraft delivery.
1.44.6.
Orientation.
1.44.7.
Demonstration flights.
1.44.8.
Severe weather
evacuation flights.
1.44.9.
Cargo and/or personnel
transport flights. This includes flights of an emergency nature.
1.44.10. Aircrew evaluation, training, and currency.
1.45.
Product or Mission Support Flights (including deployments) as directed by the Services.
1.46. Test Aircraft. Any aircraft used
for research, development or test and evaluation purposes.
1.47.
Tool Control. A method for ensuring
accountability of all contractor and or personal tools at the start and finish
of each maintenance task.
1.48.
Unmanned Aerial Vehicle (UAV). Any aircraft that
is operated without the pilot onboard. UAVs are also known as Remotely Operated
Aircraft (ROA), Remotely Piloted Aircraft (RPA), and Remotely Piloted Vehicles
(RPV).
1.49. Unmanned Aircraft System (UAS). Includes the
aircraft (UAV) and ground support elements.