Purpose: To provide competency and certification information to Multifunctional Personnel with delegated NASA support requirements.
Requirement: Training requirements are determined by DCMA Policy, NASA Policy, and/or NASA Delegation. As with any highly visible, flight critical program, NASA training requirements are rigorous and personnel shall be diligent to ensure their certifications are current.
DCMA training requirements are based on career field requirements, NASA Policy Directive (NPD 8730.5), and requirements stated in NASA Letter of Delegation (LoD). NPD 8730.5, mandates that DCMA - as a government agency representing NASA “shall ensure that its personnel are adequately trained, qualified, and certified in the technical requirements of NASA procurement, and in processing, fabricating, inspection, testing, and nondestructive evaluation (NDE) techniques including ultrasonic testing and radiography. They shall establish a training schedule for all personnel requiring training and certification in NASA requirements”.
Time spent attending mandatory training in support of NASA Letters of Delegation (LoDs) (i.e. Workmanship Standards Training (WST) courses, S46, SMIL101/U07 etc) is considered reimbursable and shall be charged to the appropriate Document Control Number (DCN).
1. Mandatory Training: DCMA mandated training is required for multifunctional personnel who support NASA LoDs and they shall fulfill the following requirements: ·
SMIL101/U07 , DCMA Multifunctional Support to NASA, DCMA agreed to provide in-plant support to NASA following guidelines designed to provide services that help in producing error free products with high-risk, critical application. These guidelines are currently included in the DCMA Multi-functional Support to NASA U07 distributed learning course. NASA approved this course and mandates that DCMA personnel supporting a NASA LoD must satisfactorily complete the course prior to supporting NASA LoDs. Many of the guidelines contained in the course are critical to the success of DCMA support and are included herein as policy.
SMIL101 (U07) Course is mandatory for all multifunctional personnel supporting NASA LoD’s and their First Line Supervisors (FLSs). Completing the SMIL101 (U07) distributed learning course ensures that delegated personnel and FLSs acquire DCMA and NASA policy knowledge to fully understand the unique aspects of supporting the NASA customer.
Time spent taking the course is reimbursable
Recertification shall be accomplished every three (3) years by re-taking the Course prior to certification expiration.
Personnel delegated to support NASA in more than one functional series shall obtain certification in all applicable specialties, i.e. Property and Plant Clearance or Engineering and EVM.
CMO Commanders, Deputies, clerical and administrative personnel are exempt from U07 but may take the course for information purposes at the discretion and approval of their FLS.
To enroll in the course, students shall follow the Civilian Training Management System (CTMS) Business Practice. Training shall be identified on the electronic Individual Development Plan (eIDP) and students must register in CTMS. The NASA WST Application Process provides detailed instructions for registering for NASA courses.
If you are accessing the network from a DCMA Location, the U07 Student Log-In Link can be accessed by clicking the Telework Portal link located under “Employee Resources” on the DCMA Home Page. Select U07 icon under “Important Information”.
If you are having trouble using the log on process above, or are a remote or dial up user, you must access the Student Log-In through the Terminal Server. The Terminal Server is accessed by clicking the Telework Portal link located under Employee Resources on the DCMA Home Page. Select the appropriate Regional Portal. Finally select Terminal Server and then select the appropriate Terminal Session. Follow the on screen prompts. Open Internet Explorer. Once opened, click on the Telework Portal. Now you can select the U07 icon under Important Information. Note: If your CAC certificate is not visible you may have to Click the accept button several times before your CAC certificate is visible/selectable.
Refer to the U07 Users Guide for instructions for completing the distributed learning course.
Specialized Training – Personnel shall complete any specialized training (i.e. Workmanship Standards Training (WST) or Non-Destructive Testing (NDT) required by facility and/or surveillance assignment. WST requirements are identified in the LoD and apply to Product Assurance personnel responsible for independently performing inspections, test, and acceptance activities for the NASA customer. NASA mandated training requirements are determined by reviewing the LoD requirements. WST recertification training is required every two (2) years. NDT Certification maintenance shall be performed in accordance with the PA Chapter, paragraph 3.6.Training shall only be authorized when required by LoD. NASA mandated training may include any of the following:
NASA-STD-8739.1, Workmanship Standard for Staking and Conformal Coating of Printed Wiring Boards and Electronic Assemblies
NASA-STD-8739.2, Surface Mount Technology
NASA-STD-8739.3, Soldered Electrical Connections and ANSI S20.20 (ESD), the student must complete the DCMA S46 Computer Based Training (CBT) Course.
J-STD-001DS (and/or latest revision) , Space Applications Electronic Hardware Addendum to J-STD-001
NASA-STD-8739.4, Crimping, Interconnecting Cables, Harnesses, and Wiring
NASA-STD-8739.5, Fiber Optic Terminations, Cable Assemblies, and Installation
Other NASA mandated training (i.e. AS9100)
NASA Non-Destructive Test (NDT) Certification. NDT Certification includes meeting the mandatory requirements contained in Table I and Table II, completing certifications by examination, and maintaining that certification. NDT and ND Evaluation (NDE) requirements may include “exotics” such as Shearography or Neutron Radiography training.
WST certification requirements shall be accomplished via formal training by a DCMA WST certified instructor or attending a NASA-approved training Center/Source.
Technical Competency – Personnel responsible for inspecting, testing, and /or accepting product on behalf of NASA shall be competent in applicable technical skill set (s) associated with job assignment.
Prior to assigning QA personnel to work on NASA LoDs, the FLS shall ensure QA personnel are qualified to perform the tasks defined in this policy as it relates to the assigned facility, contract, or product.
Refer to QA Development Program Instruction
2. S46 and AS9100 Requirements:
S46 Course: The DCMA Quality Assurance of Soldering Technology and Electronic Assembly – Computer Based Training (CBT) is a prerequisite for NASA-STD-8739.3 and 8739.4 Courses. The course was developed to provide the training required for the QA community to initiate / maintain solder familiarization, qualification, certification / recertification, and QA Technical Development. Request the S46 CBT CD from your Training Coordinator.
AS9100 Course, Aerospace Standards (AS)Training: The DCMA need for this training is based on the NPD 8730.5 and the contractual obligation for suppliers to maintain a Quality Management System (QMS) in accordance with ISO 9001:2000 and AS9100 as required. DCMA Specialists are tasked to assure the contractor’s QMS is in compliance with the Standard as identified by contract. A basic understanding of the QMS is of great importance in providing our personnel with the knowledge and tools necessary to monitor contract performance to assure customer requirements are met. Prioritization for this course is based on:
Priority 1 – Personnel who have AS9100 oversight mandated in the LoD or have a supplier with the contractual AS9100 obligation imposed
Priority 2 – Personnel who have a NASA requirements or a supplier with work that is neither critical nor complex but with the quality system requirements of AS9100, ISO 9001, or AS9003
3. Certification and Recertification responsibilities:
First Line Supervisors (FLS): Once the CMO Commander or a formally designated representative accepts the NASA LoD, the responsibility falls upon the FLS to ensure that the assigned personnel are available, capable, and certified to accomplish the NASA delegated requirements. Prior to the NASA LoD acceptance, the LoD shall be reviewed to ascertain that sufficient resources exist and any special certification / training requirements are noted. Any concerns for additional resources, immediate certification, or special training (NDT) shall be immediately communicated to the Commander. Personnel and their FLS are jointly responsible for assuring the training and certifications are met by communicating with their local NASA, Training Coordinator/POC to meet Instruction requirements a minimum of one year prior to certification expiration.
Individual personnel: Personnel who support NASA delegations are ultimately responsible for his / her training and ensuring that certification/recertification are current and available for audit purposes. Personnel shall communicate their certification or recertification need to their FLS; list the required training on their electronic Individual Development Plan (eIDP) and updating their eIDP if NASA requirements change. Personnel and their immediate Supervisor are jointly responsible for assuring the LoD requirement(s) is / are met by communicating the need for certification/recertification to their local NASA or Training Coordinator as the need arises. Personnel shall notify their immediate supervisor of their certification / recertification expiration date(s) a minimum of one year prior to the expiration.
4. The Certification Process: Personnel shall be aware of the date their certification expires, are expected to recertify in a timely manner, and shall maintain current certification.
Certification/recertification is comprised of four (4) parts:
First: The training requirement. Training must be obtained via DCMA, NASA Training Center or a NASA approved alternate Source. Supplier provided training is not allowed for any delegated certification requirements.
Second: Visual Acuity examination. When required, personnel shall provide a current and complete visual exam form to HQ Workforce Development when applying for certification/recertification and a copy to the instructor when attending schools. The visual examination is good for two years and must remain current in conjunction with WST certification.
Third: Certification card. The student shall obtain a certification card from HQ Workforce Development for all training with an expiration date. This is accomplished by sending a copy of training certificates, proof of training completion, or NASA course completion / wallet cards with the visual exam form and any other required paperwork to HQ Workforce Development NASA Program Manager.
Fourth: Validate skills and that recertification is required. Prior to applying for recertification, the LoD requirement shall be checked by the FLS to ensure that the need for certification still exists. Recertification training shall not be requested or authorized if the requirement no longer exists unless the FLS can objectively demonstrate a future need. Recertification requires retraining and evidence that the knowledge, skill, and ability still exists by performing the activity (i.e. solder or conformal coat inspection) in a contractor's facility within the past 6 months. The objective evidence required shall be verified by the FLS. Note: The certification card should be reviewed annually and retained for audit purposes, and as a reminder to apply for recertification. Recertification will be requested through the eIDP a minimum of one year prior to the expiration date.
Expired certifications. Expired certifications require the student to repeat the initial WST certification requirements. Once a certification card has expired, recertification training is not allowed. LoD delegated individuals, FLSs, and Training and NASA Coordinators/POCs shall make every effort to prevent this from happening by keeping track of expiration dates.
Certification authorization and approval for certification extension are held at the DCMA Headquarters level. Request for extensions shall be submitted to the DCMA Workmanship Standards Technical Board. Extensions may only be authorized within a 90 day window of the expiration date and shall only be authorized when training seats cannot accommodate the student or extenuating circumstances such as a family emergency. Extensions will be granted for any other reason. Requests for certification extensions shall include:
Name of the individual, Region, CMO address, and Phone number
WST and date expired
Written justification from the FLS with the reason for the expiration
Be endorsed by the Commander
5. Corrective Action: Any course failures require corrective action by the student and their immediate supervisor. If the supervisor determines that the student is capable of passing the course, a second chance will be given. The student must completely restart the entire training process. This means verifying the need on the eIDP, resubmitting forms, or retaking the course. After a second failure, the FLS shall ensure personnel are not working on NASA LoDs /accepting product without:
an evaluation of the specialist’s competency by the FLS and CMO Senior Leadership
a determination if failure will adversely affect support to NASA LoDs • a documented decision/rationale as to whether the student should continue to support NASA LoDs
6. Priorities: NASA Coordinators will jointly work with Training Coordinators and FLSs to identify personnel who require NASA training for initial certification or recertification purposes. The training will be prioritized according to the following:
Priority 1 - To support the Functional Specialty specifically identified in the LoD. Training seats will be given to all Priority 1 personnel for initial certification and recertification first.
Priority 2 - To provide back-up or support to the Priority 1 Functional Specialty or if previously certified and an active NASA support requirement (LoD) still exists. Priority 2 personnel will be given training seats only when all Priority 1 personnel have been trained or additional seats are available.
Priority 3 - To retain certification even if a NASA MOA, MOU, or LoD requirement no longer exists. Priority 3 personnel will be given training only when all priority 2 personnel have been trained or additional seats are available. Retaining priority 3 certification is not guaranteed or mandatory if FY funds have a shortfall and should be kept to a minimum.
Initial certification training will not be provided without a LoD requirement or objective evidence of an upcoming need.