Information Memorandum No. 07-108
Subject: Contract View eTool (INFORMATION)
Date:  February 21, 2007
Target Audience:  All DCMA Personnel Needing Access to Contract Level Data

New Information/Guidance/Tools:

• The Contract View eTool was deployed some time ago and may be used by anyone interested in viewing contract and modification data contained in SDW.  Recently a new version of Contract View was deployed which captures all modifications and can produce a mod index record which will help DCMA perform obligation audits on problem contracts or contracts ready to be closed. 
• The Contract View (CV) application is used to search and browse contracts and modifications.  Users can query for contracts by Contract Number, Administrative DoDAAC, CAGE Code, and ACO Code.  They can select a contract and view general contract data, ACRNs, Line Items, Special Provisions, and Contract Modifications.
  •  Information regarding on-line training (videos, user's manual, and quick reference guide) can be found in the eTools Training Suite for Contract View.      
• Use of the eTool application has many advantages for the user:
  • Because the data is extracted from SDW, the information is available even when MOCAS is down.
  • The Contract View application can readily provide a listing of all contract modifications and export the data into an excel spreadsheet for import into EDW as follows:   
    • To view all the modifications on an existing contract/order, simply use the tool to search by contract number.  You will be automatically directed to the contract view page.  From there, click on the link for contract mods, where you will be taken to a listing of all the contract modifications on the contract.  In the upper right corner of this page above the "cumulative obligated amount" column is a link for "download".  Users may choose to download the modification data into an excel spreadsheet.  Once this spreadsheet is saved to a user's computer, it can then be imported into EDW (refer to EDW User Guide, Part 5 - Importing Documents) and may serve as the official modification register.
    • Each time a modification is issued, this download process can be repeated and the document can be imported into EDW, saving the ACO/CA the need to manually update the modification register.
• This information is applicable to the Contract Receipt and Review guidebook and instruction process.