Information Memorandum No.
Subject: Payment Only Contracts in Canceling Funds
Database (INFORMATION) Date: February 21, 2007 Target Audience:
Team Leaders, Administrative Contracting Officers, Contracts Administrators, Trusted Agents
Several "PAYMENT ONLY" contracts are erroneously
appearing in the monthly canceling funds database.
Inclusion of PAY ONLY
contracts in this database indicates that ACO and IS codes of "PAY" are
being erroneously utilized by CMO's or that inadequate contract receipt and
review is being performed. The purpose of this memorandum is to remind CMO's
of the proper MOCAS coding for " PAYMENT ONLY" contracts and when CMO's are
authorized to change a valid ACO/IS Code to "PAY".
Information Memorandum No. 06-139
states that a "Payment Only" contract is a prime contract that cites DFAS
Columbus as the payment office, but the administration has been retained by
the buying activity. CMO's should review this Info Memo and ensure that the
guidance contained therein is followed to preclude future inclusion
of these contracts in the canceling funds database. CMO's should consider
pulling queries to cleanup any current miscodings and routinely include such
queries in monthly database integrity efforts.
DFAS is responsible for contract input but sometimes miscodes "Payment Only"
contracts. Proper Contract Receipt and Review includes checking for DFAS
errors. Payment Only contracts are automatically placed in MOCAS Part C, but
should have an assignment code "G" and functional limitation "3". This
identifies the contract as "Payment Only". A Support Contract, (ie: NASA
Delegation) or an ODO contract is never 'PAYMENT ONLY' and should never have
an ACO/IS code of " PAY".
The Trusted Agent is
the only person authorized to make "Payment Only" changes in MOCAS.