1.  Receive Delegation - DCMA provides support to Non-DoD customers IF any of the following occur:

• A CAS request is received from a Non-DoD Federal Agency (NASA, FEDCAS)
• A request is received directly from a foreign customer/international organization for CAS/audit services.  All requests are required to go to the DoD Central Control Point (DoDCCP) before any action on the request is taken.
• A Non-DoD request is re-delegated to another CMO by the prime CMO
• A DOD contract includes FMS or FEDCAS Line Items

    1.1.  DCMA receives requests for CAS support by one of the following means:

• Electronically
  • ECARS – when the customer has input the delegation
  • ECARS – when a delegation is “redelegated” by another CMO
  • E-mail – DCMA shall input the delegation into ECARS on behalf of the customer prior to acceptance or redelegation
• Hardcopy (fax, mail, etc.)
  • DCMA receives the delegation via hardcopy and shall input into ECARS

2.  Review and Accept Delegation

    2.1.  The Functional Specialist/Team Leader/ shall review the delegation and determine if the work can be performed. 

        2.1.1.  Prior to accepting work, the CMO Commander or designated representative (with input from the Functional Specialist/Team Leader) must determine if work can be accomplished with existing resources or additional resources are required.  If work cannot be accomplished with the existing resources, the CMO shall follow procedures outlined in Workload Acceptance.  Special provisions apply to NASA delegations.  Delegations to a foreign government for financial audits or Government Quality Assurance shall be in accordance with the International Agreements / International Memoranda of Understanding / Host Nation Contract Management Services Instruction.
        2.1.2.  Prior to acceptance, DCMA field activities shall review for applicability the additional guidance provided in:

• DCMA Instructions, Mission Processes:
  • Workload Acceptance
  • International Agreements / International Memoranda of Understanding /Host Nation Contract Management Services
  • National Aeronautics and Space Administration Support
• DCMA Instructions, Business Support Processes:
• Performance Labor Accounting System (PLAS)
• Records Management
• Inter-Agency Support Agreements (ISSA)/Memoranda of Agreement (MOA)
• Integrated Risk Management

        2.1.3.  Upon completion of this review, the Functional Specialist/Team Leader shall notify the customer whether work can be performed.  If the work is to be accepted, the Functional Specialist/Team Leader shall input the delegation in ECARS, if the customer has not already done so.
        2.1.4.  The Commander or his designated representative shall accept ALL delegations in the New Service Requests Awaiting Action queue in ECARS.  After review, the CMO shall determine if the delegation has discrepancies, was misrouted, needs to be redelegated, or needs additional delegations to supporting CMOs.

            2.1.4.1.  If a delegation is valid, the CMO shall input estimated hours for work to be performed.
            2.1.4.2.  If the delegation has a discrepancy, the CMO shall contact the originator and resolve the issue, resulting in valid delegation or redelegation.
            2.1.4.3.  If the delegation was misrouted or needs to be redelegated, the CMO shall enter an estimate of 1 hour and redelegate to the proper CMO.  The CMO shall then close the DCN and charge no time, as this is an administrative action.
            2.1.4.4.  If the delegation requires support from other CMOs, the prime CMO shall issue this delegation in ECARS as outlined in ECARS Reviewing A Delegation.

3.  Fund/Negotiate

    3.1.  Reimbursable orders shall be supported by documented evidence of a formal offer and acceptance between the delegator and delegatee of the order.  This must be done prior to performing any reimbursable work and obligated funding (reference DoD Financial Management Regulation (DoD 7000.14-R, Volume 3, Chapter 15, paragraph 150204 A.3)).  Funding and negotiations differ between Non-DoD customers.  These differences are outlined in the NASA and FEDCAS, and DCS sections.
    3.2.  The DoD Financial Management Regulation (DoD 7000.14-R), Volume 11A, Chapter 1, Paragraph 010204, contains additional information regarding documentation standards for Memorandum of Understanding (MOU), Memorandum of Agreement (MOA), or universal orders.  These standards include the following:

• The authority for entering into the MOU or MOA
• A description of the material or services required
• The established dollar limits and any authority to exceed applicable limits without specific approval from the ordering activity
• The financing source or fund citation
• The delivery requirements
• The payment provisions
• The duration of the agreement
• The form in which specific orders against the MOU or MOA will be placed

        3.2.1.  MOU/MOA/Funded Orders may be very broad or specific to one CMO.  If specific to one CMO, the customer and CMO shall conduct the negotiation.  If the order involves more than one CMO, the Headquarters Workload Acceptance point of contact shall be contacted to conduct the negotiation.  NOTE:  This does not include International MOUs entered into with foreign governments.  Reference International Agreements / International Memoranda of Understanding / Host Nation Contract Management Services Instruction.

4.  Input Delegations Into ECARS

    4.1.  DCS delegations shall be input into ECARS by the DoD Central Control Point (DoDCCP), DCMA-FBR.  Reimbursable orders shall be supported by documented evidence of a formal offer and acceptance between the delegator and delegate of the order and of obligated funding.
    4.2.  NASA and FEDCAS delegations shall be input by either the customer or by the CMO on behalf of the customer.
    4.3.  An electronic copy of the delegation and other pertinent documents (e.g., contracts, purchase orders) shall be uploaded into the ECARS system when creating a request.  No proprietary data or customer sensitive data shall be uploaded or attached in ECARS.
    4.4.  It is imperative that the correct Source Code and Customer Code are chosen when creating a new service request to ensure the proper source is billed.  It is also imperative the correct Service Set(s) are chosen to allow for correct PLAS charging. (See PLAS Process Codes/FAR 42.302 Functions/ECARS Service Sets Crosswalk)
    4.5.  A Document Control Number (DCN) is automatically generated via input into ECARS and shall be used to report direct labor hours expended in support of the customer’s CAS request.  The DCN is the control/billing number for all CAS requests.  The DCN is key for the management of hours expended at the request level, and allows for proper billing and payment for the services provided.

5.  Estimate Hours

   5.1.  ECARS:

• Estimated hours are defined as the number of hours required to complete the tasks requested by the customer via Letter of Delegation (LOD).
• Estimated hours are input at the DCN/Service Set level by fiscal year(s)
  • During initial acceptance estimated hours may be input for the life of the delegation, and ECARS will prorate them or input by fiscal year.
  • After initial acceptance, estimated hours by fiscal year may be adjusted as necessary.

   5.2.  EP/PRP:

• Estimated hours are defined as the existing and potential reimbursable requirements for current and future fiscal years.
• DCMA is required to project and validate existing and potential reimbursable requirements by program code available in EP/PRP.

   5.3.  CMO Forecasted Hours Provided to DCMA-FBR:

• Defined as the number of hours projected to be charged in the current fiscal year, which is used for budget purposes.
• This information shall be provided by the CMO to DCMA-FBR via DCMA-FBR POC website and is revised as necessary.
• These hours shall be broken down into NASA, FEDCAS, and DCS categories (excludes DCS with foreign governments who have reciprocal agreements where CAS and audit services are provided without charge).

6.  Charge Hours Worked

    6.1.  The Functional Specialist shall input into PLAS all direct hours worked in support of Non-DoD customers and charge to the applicable DCN and Program Code.  Inputs shall be accomplished daily to ensure accurate reporting as outlined in Information on Chargeable and Non-Chargeable Hours.  Indirect work shall be charged to the appropriate program code with a DCN.
    6.2.  The first line supervisor shall ensure all hours input into PLAS are accurately charged to the applicable DCN and Program code.  

7.  Retain Records

    7.1.  Adequate records shall be maintained at the CMO level to track reimbursable and non-reimbursable CAS workload from initial receipt, acceptance/declination, CAS performance, and closure.  Records include copies of letters of delegation, acknowledgement letters, and any other pertinent documents that may be needed to substantiate work performed or hours charged.
    7.2.  Official files established for Non-DoD delegations shall be retained after closure of the delegation in the billing system for a minimum of six years, unless the customer’s delegation specifies a longer retention period.  This policy is necessary to ensure that documentation is available to resolve any customer billing disputes.   

8.  Specific Customer Processes:

• NASA
• FEDCAS
• DCS
• FMS

    8.1.  NASA and FEDCAS (Non-DoD Federal Agencies, such as Department of Energy, Department of Homeland Security, Environmental Protection Agency, Department of Commerce):

         8.1.1.  When providing CAS in support of requests issued by NASA or its components, DCMA field organizations shall use guidance in the DCMA Instruction, NASA Support.
         8.1.2.  NASA and the DoD annually update the MOA and funding document.  NASA source and customer codes, and funding documents, are established at the Agency level and are available in ECARS.  FEDCAS MOAs/funding documents are updated on an as needed basis and may require CMO involvement.
         8.1.3.  The Functional Specialist/Team Leader receiving a FEDCAS delegation shall first determine whether the request is covered under an existing Inter-Agency Agreement (IAA), Memorandum of Understanding (/MOU), etc., and a funding document.  If not, or if unsure, Functional Specialist/Team Leader shall contact DCMA-FBR POC for guidance.
         8.1.4.  If the work is new to the Agency, the Functional Specialist/Team Leader shall work with DCMA-FBR to negotiate and fund the new work from customers outside of DoD.  Once the new IAA/MOU/other and funding document are received, DCMA-FBR shall build the customer and funding information into ECARS.  DCMA-FBR shall inform the CMO which source and customer codes and funding document shall be used when entering the delegation into ECARS.
         8.1.5.  DCMA personnel shall charge direct work to the appropriate DCN program code listed in PLAS under National Program Codes.  Indirect work shall be charged to the appropriate program code without a DCN.  ONLY DCMA NASA Product Operations (NPO) shall charge indirect work to NASA program code HQS02.

    8.2.  DCS:

        8.2.1.  Direct Commercial Sales (DCS):  Foreign Governments/International Organizations (foreign customers) may acquire U.S. Defense articles and services directly with a contractor.  The State Department directs the DCS program and regulates private U.S. contractors’ overseas sales of weapons and other defense articles, defense services, and military training.
        8.2.2.  If eligible international customers desire CAS and/or audit services on their commercial purchases of defense articles, they are required to request those services, as listed in FAR 42.302, through the DoDCCP.  Audit services are defined in the Defense Contract Audit Agency (DCAA) Contract Audit Manual (CAM).  CMOS shall not perform DCS work without first contacting the DoD Central Control Point (DoDCCP).  The DoDCCP will then work with the foreign government/international organization to establish a DCS case.  When procurements through the military commands with foreign governments/international organizations contain CAS/audit services for both CONUS FMS and DCS work, the DCS work must be broken out and the CAS/audit services first be requested and approved by the DoDCCP.  If a CMO/DCAA/Military Service Plant Representative Office receives a request for services directly from an international customer or contractor, that office shall contact the DoDCCP for direction.  Requests for CAS from international customers in support of DCS shall only be performed upon receipt of the delegation from the DoDCCP.
        8.2.3.  Upon receipt of a request from an international customer for CAS or audit services on a direct commercial contract the DoDCCP will determine if the international customer is eligible for these services.  A list of eligible international customers is located in the DoD 5105.38M, Security Assistance Management Manual, Table C4.T2 (SAMM).
        8.2.4.  If the international customer and the U.S. DoD have a no-charge reciprocal agreement for the service in question the requested service will be on a non-reimbursable basis.  A list of no-charge reciprocal agreements can be found in the SAMM, Table C9.T3.
        8.2.5.  The DoDCCP will prepare a Letter of Offer and Acceptance (FMS Case), if the international customer must reimburse the U.S. DoD for the requested service.  The Letter of Offer and Acceptance (LOA) is an offer by the U.S. DoD to provide the international customer with CAS/audit services and details the terms and conditions of the offer (including reimbursement arrangements).  If the international customer accepts the offer both DoD and the international customer are bound by the terms and conditions of the LOA.

            8.2.5.1.  The LOA shall be prepared in accordance with the procedures in the SAMM, Chapter 5.
            8.2.5.2.  The LOA shall be managed in accordance with the procedures in the SAMM, Chapter 6 and the FMR, Chapter 15.
            8.2.5.3.  The LOA shall be reconciled and closed in accordance with DoD 5105.65M, Foreign Military Sales Reconciliation and Closure Manual (RCM).

        8.2.6.  Individual requests for CAS/audit services shall be managed by the DoDCCP and the cognizant CMO and /or DCAA Field Audit Office (FAO).
        8.2.7.  Requests for Government Quality Assurance (GQA) from North Atlantic Treaty Organization (NATO) member governments are subject to the provisions of STANAG 4107 and AQAP-2070.  (See the International Agreements/International Memorandum of Understanding/Host Nation Contract Administration Services Instruction.)
        8.2.8.  Once CAS/audit services support is established with the foreign government/international customer the DoDCCP shall enter the request into ECARS.  The designated CMO Activity Reimbursable Manager (ARM) shall notify the appropriate Functional Specialist/Team Leader of the new request.  For audit requests, the DoDCCP will email a copy of the request to the DCAA FAO, and copy the DCMA DoDCCP DCAA liaison (Field Liaison Auditor).
        8.2.9.  The DCMA Functional Specialist/Team Leader or the DCAA auditor (hereafter called the delegatee) shall review the delegation to determine if the work can be performed.  Upon completion of this review, the delegatee shall either accept the delegation, or notify the DoDCCP that there is a problem in accepting the delegation.  The delegatee shall not reject a delegation without prior approval by the DoDCCP.  Delegation acceptance shall be completed within ten business days of delegation request receipt.  The delegatee shall conduct the review of the delegation, and acceptance decision, within ten days.  If additional time is required, the delegatee shall notify the DoDCCP.
        8.2.10.  The DoDCCP will issue the request for DCAA audit via email to the cognizant FAO.  The request will include a Document Control Number (DCN), Country Code and Initial Hours Obligated (Reimbursable requests only).  A DCAA Acknowledgement Letter is to be returned to DoDCCP within ten (10) business days.  If the initial hours obligated are not adequate for this review, the FAO is to provide the revised hours, including the DCAA Reimbursable Adder Rate (RAR), in the Acknowledgement Letter via email.  DCAA will determine the need for technical assistance and coordinate the assist request with the cognizant DCMA office, and notify the DoDCCP.  All efforts should be made to perform the audit in a coordinated effort between the DCAA and DCMA offices to avoid any duplication of effort.  Communication between the DCAA auditor and the DCMA technical specialist is a key element in the audit process to avoid any duplication of effort and to allow for early resolution of any issues.  It is critical that the delegatee contact the DoDCCP if any problems are identified during work-in-progress on DCS delegations.

             8.2.10.1.  For DCAA offices, the DCN will consist of the FAOs Department of Defense Activity Address  Code (DoDAAC), a five digit system generated request identifier and the FMS Case number (DoDAACXXXXX-XX-X-XXX).  The email request for audit to the FAOs will contain the DCN in the subject line and in the body of the email request from the DoDCCP.  For reimbursable requests, the assigned audit office should input the DCN in the client Reference ID block under the reimbursable tab in DMIS.  For DCMA offices, the DCN is system generated in ECARS and is referenced in the request to the CMO.
             8.2.10.2.  For reimbursable requests an initial obligation of 40 hours is made for each audit office assigned to perform work and 2 hours for each CMO assigned to performance work.  Auditors must provide an estimate of hours to accomplish the audit when providing acceptance of the delegation via email.  The DoDCCP will adjust the authorized hours based on the estimate provided by the auditor.  Hours worked should not exceed the authorized hours. If additional hours are needed to complete the audit, a revision of hours will need to be communicated to the DoDCCP via email.  For non-reimbursable requests the initial obligation is not applicable as these requests will be performed at no-charge to the customer.

        8.2.11.  The delegatee shall provide estimated hours for all accepted delegations (both reimbursable and non-reimbursable) in ECARS.  The number of hours initially obligated by the DoDCCP is only an estimate and should be revised as needed.  If additional hours are required the delegatee shall identify the total number of hours needed and forward that information to the DoDCCP.  Hours worked should never exceed authorized hours without prior approval by DoDCCP.  For reimbursable DCS work performed by DCMA the DoDCCP shall obligate the additional hours requested and authorize them in ECARS.  Non-reimbursable DCS work performed by CMOs also require an estimate of hours but do not require DoDCCP authorization; adjustment of authorized hours is made at the CMO level.  DCMA personnel shall PLAS all hours expended in support of the request to the assigned DCN.
        8.2.12.  The DoDCCP is responsible for notifying international customers that their request for services is accepted or rejected.  The DoDCCP will notify the international customer within the timelines established by the MOU and AQAP-2070.           
        8.2.13.  ECARS will assign a Document Control Number (DCN) to all requests, both reimbursable and non-reimbursable.
        8.2.14.  (For DCMA)  The functional specialist shall accurately input into PLAS all hours worked in support of DCS delegations, using the PLAS code for the process performed, and the correct DCN.  Hours shall be input in whole-hours only (i.e. 1.5 hours worked is charged as 2 hours).
        8.2.15.  (For DCAA)  Hours worked on DCS requests should be reported in DMIS in accordance with DCAA policies. DCAA will use billing code 3041 and the Document Control Number (DCN) provided with the audit request.
        8.2.16.  Upon completion of the requested service, the DCMA functional specialist shall close the DCN in PLAS or ECARS.  Non-DCMA activities will inform the DoDCCP of completion.  Closure of Request for Government Quality Assurance (RGQA) services for NATO member nations shall be in accordance with AQAP 2070.
        8.2.17.  Audit Report Release:  Per DCAA Contract Audit Manual CAM para.10-307 audit report release issues must be discussed with the contractor prior to commencing the audit.  The contractor must submit a statement indicating any specific proprietary data that cannot be released to the international customer. If the contractor will not allow release of information, immediately inform the DoDCCP.
        8.2.18.  Final audit reports:  Are to be issued to the DoDCCP only, via email to the following, dodccp@dcma.mil. Under no circumstances shall the final audit report be provided by the delegatee directly to the contractor or the International customer or attached in ECARS.  The final audit report must reference the DCN. The DCMA Address to be used on the audit report (Prepared for block) is as follows:

Defense Contract Management Agency (DCMA-FBR)

ATTN: DoDCCP

6350 Walker Lane, Suite 300

Alexandria, VA 22310-3241

    8.3.  FMS:

        8.3.1.  Foreign Governments/ International Organizations (foreign customers) may acquire U.S. Defense articles and services directly with the US Government.  The FMS program is used for these “government-to-government” weapons and other defense articles, defense services, and military training purchases.
        8.3.2.  FMS within the Continental United States (CONUS).  Hours worked by DCMA CONUS employees in support of FMS are not reported/billed through the PLAS/ECARS interface process.  DCMA-FBR will compute the CONUS FMS reimbursable earnings in accordance with the CAS MOA between DCMA, Defense Finance and Accounting Service (DFAS), and Defense Security Cooperation Agency (DSCA). 

            8.3.2.1.  Earnings are calculated at the Agency (CONUS) level and are based upon an annual Agency rate of FMS contract disbursements to total contract disbursements, adjusted for reciprocal agreements.  This ratio represents the percentage of work that the Agency (CONUS) performed during the year in support of DoD contracts with FMS line items.  This ratio is applied to the total Agency (CONUS) functional work force to calculate earnings using the approved annual FMS direct hourly rate.       

        8.3.3.  FMS Outside CONUS (OCONUS).

            8.3.3.1.  OCONUS FMS earnings are determined by the actual cost of operations using financial data available from the Defense Business Management System (DBMS).  DSCA stipulates in the annual budget call how these costs will be determined for full time and part time effort in support of FMS customers overseas:

                8.3.3.1.1.  Full-Time Personnel:  Those personnel, military or civilian, who are employed full time (90% or more) specifically for purposes of administering the FMS CAS program.  These positions are normally identified as FMS CAS personnel on the manpower authorization documents submitted to DSCA.
                8.3.3.1.2.  Part-Time Personnel:  Those personnel, military or civilian, who spend only a portion (more than 10% and less than 90%) of their time administering the FMS CAS program.  These personnel generally occupy full-time authorizations; however, the positions are not identified as FMS CAS related on manpower authorization documents submitted to DSCA.  Part-time effort for OCONUS FMS is reported in PLAS against DCNs established by DCMAI’s designated ARM.

        8.3.4.  FMS contracts are based on Letters of Offer and Acceptance (LOAs) between by the U.S. Government to the foreign customers purchasing the defense items.  DCMA International CMOs shall not delegate FMS contracts to third party countries.

• DFARS 242.002, Interagency Agreements
• FAR 42.302, Contract Administration Functions
• DoD 5105.38M,  Security Assistance Management Manual (SAMM)
• DoD 7000.14-R, DoD Financial Management Regulation (FMR)
• DoD 5105.65M, Foreign Military Sales (FMS) Reconciliation and Closure Manual (RCM)
• STANAG 4107, Mutual Acceptance of Government Quality Assurance and Usage of the Allied Quality Assurance Publications (AQAP) 
• AQAP-2070, NATO Mutual Government Quality Assurance (GQA) Process
• DCAAM 7640.1, DCAA Contract Audit Manual (CAM)
• National Aeronautics and Space Act of 1958, 42 U.S. Code 2473(c)(6).  See also DFARS 208.7100.
• The Economy Act, Title 31, U.S. Code, Section 1535
• DoD 7000.14-R, DoD Financial Management Regulation, Volume 15
• State and Local Governments:  Intergovernmental Cooperation Act, 31 U.S. Code, Section 6505, as implemented in OMB Circular A-97
• 31 USC 1301

• Process Indicator/s:
  • FB Budget Execution-Reimbursable Execution
  • DCMA Obtains Full Credit for Department of Defense Central Control Point (DoDCCP) Efforts
• Workload Indicator/s:
  • TBD
• Resource Indicator/s:
  • TBD
• Supplier Indicator/s:
  • N/A

• PLAS Process code:  When working on a Non-DoD delegation, use the applicable Direct Process Code for the task being worked.   Indirect work shall be charged to the appropriate program code without a DCN.
•  Document Control Number (DCN):  Choose the appropriate DCN in PLAS related to the delegation being worked.
•  PLAS Program Code:  Enter the applicable Reimbursable PLAS Program Code, found under National Programs, ACAT/Other Customers.
•  Hours Worked:  Enter the number of hours worked on reimbursable delegations.
•  Charging of DCS hours worked shall be reported in PLAS using whole-hour increments only (e.g. 1.5 hours worked would be charged as 2 hours).
•  With the exception of FMS, CAS performed within the Continental United States (CONUS), DCMA functional employees are required to accurately report hours expended to support Non-DoD customers using the Performance Labor Accounting System (PLAS).

• The direct hourly reimbursable rate authorized for DCMA on a yearly basis is posted on the DCMA-FBR Portal
• Activity Reimbursable Manager (ARM) Duties.  The designated ARM is responsible for:
  • Managing the PLAS/ECARS Reject Log and resolving any rejected transactions without delay by contacting the Team Leader (TL) or Functional Specialists (FS).
  • Working with the Functional Specialist/Team Leader to resolve any hours not accepted or reported in ECARS via the PLAS/ECARS interface process.
  • Coordinating with the Functional Specialist/Team Leader to update existing delegations (contract dollar value, revised estimated hours, revised estimated completion dates, etc.).
  • Reviewing and revising fiscal year forecasted hours with CMO leadership and provide revised forecast to FBR.
  • Assisting Functional Specialist/Team Leader with ECARS training needs and concerns.
• Communicating with the DoD Central Control Point (DoDCCP): The method of communicating with the DoDCCP is by email to dodccp@dcma.mil.  Using the DoDCCP centralized email account will expedite processing of related actions.  When communicating any request issues by email, include the Document Control Number (DCN) and Request ID number (RID) as applicable in the subject line of all email correspondence.
• Field Audit Office (FAO):  The office assigned by DCAA for conducting audits at a particular contractor facility.  FAO assignments can be found at the DCAA Homepage, Audit Office Locator.
• FMS:  The FMS program provides foreign countries or international organizations the opportunity to acquire defense material using the DoD procurement system.  The Arms Export Control Act (AECA) and predecessor legislation generally requires that DoD manage the FMS program at no cost to the U.S. Government, except as specifically exempted by legislation.  Funds are collected in advance of purchase through FMS cases.  The foreign purchaser is charged an appropriate fee (surcharge) for the contracting and administration services provided by the DoD.  The collections are deposited in the FMS CAS Trust Fund, which is administered by the DSCA.  DSCA provides DCMA with annual budgetary guidance in accordance with paragraph 020102A of Volume 15, Chapter 2 of the DoD 7000.14-R, Financial Management Regulation.
• Direct Commercial Sale (DCS): A DCS licensed under Section 38 of the AECA is a sale made by U.S. industry directly to a foreign buyer (government/international organization).
  • Unlike the procedures employed by FMS, DCS transactions are not administered by DoD and do not involve a Government-to-Government agreement.  Rather, the U.S. Governmental “export control” procedure is accomplished through licensing by the Directorate of Defense Trade Controls in the Department of State.
  • The day-to-day rules and procedures for these types of sales are contained in the International Traffic in Arms Regulations (ITAR) [22 CFR 120-130].
  • DFARS 242.002 assigns DCMA the responsibility for designating a DoD Central Control Point (DoDCCP) to receive and process requests from foreign customers for the performance of Contract Administration (CA) and Audit services on DCS.
  • State/Local Governments:  Very limited authority exists for DCMA to provide state and local Governments with certain specialized and technical services.  Among the services that may be provided is technical advice on “improving logistical and management services.”  However, before providing services to state and local Governments, several conditions must be met, including approval by the Director, DCMA.
• Eligible International Customer:  A foreign government or international organization (e.g., North Atlantic Treaty Organization agencies) determined to be able to purchase defense articles or services in the United States.  A list of these customers can be found in the SAMM, Table C4.T2.
• Forms:
  • AQAP 2070:
    •  NATO Request for Government Quality Assurance Closure Report (GQACR)
    •  Request for Government Quality Assurance (RGQA)
    • Response to Government Quality Assurance Request (RGQAR)
    • Risk Identification, Assessment and Communication (RIAC)
    • Delegation Feedback Form (DFB) DCAA Sample release letter
  • Government Quality Assurance Closure Report (GQACR)
  • Request for Government Quality Assurance (RGQA)
  • DCAA Sample release letter (reference guidebook)
• Acronyms